PolandUnderstanding Poland’s working hours and labor regulations is crucial for employers, particularly those hiring local talent from abroad. Poland’s labor laws are designed to ensure fair treatment, promote work-life balance, and safeguard employee well-being.
For businesses hiring employees in Poland, complying with established working hours and other employment regulations is a must to avoid penalties and create a positive workplace culture.
Let’s explore the specifics of Poland’s working hours to help you navigate this important aspect of employment law.
Standard working hours in Poland
The Polish Labor Code governs working hours in the country. The standard full-time working hours are set at a maximum of 40 hours per week, typically distributed across five days, from Monday to Friday. This aligns with the European standard for working hours and promotes a balanced work-life environment.
Most office employees work from 8 AM to 4 PM or 9 AM to 5 PM, often including a 30-minute to 1-hour unpaid lunch break. However, working hours may vary in sectors like retail and hospitality, with some businesses operating earlier or later depending on customer demand.
Part-time employees in Poland work fewer than the standard 40 hours, with their schedules clearly defined in their employment contracts.
Overtime regulations
Any hours worked beyond the standard 40-hour workweek are considered overtime. Employees are entitled to receive at least a 50% premium on their regular hourly wage for these additional hours.
Employers must seek employees’ consent before assigning overtime, and such requests should be mutually agreed upon beforehand.
Employees have the right to refuse excessive overtime requests. Generally, overtime cannot exceed 8 hours per week or 150 hours per year, except in special circumstances outlined by law.
Employers are encouraged to manage overtime carefully to ensure a healthy work-life balance for their employees.
Flexible working arrangements
In Poland, employees have the right to request flexible working arrangements, as outlined in the Labor Code. Common options include part-time work, remote work, or adjusted schedules that accommodate the employee’s needs.
Employees who are parents of young children, caregivers, or individuals with health issues often qualify for these flexible arrangements.
While employers have the discretion to approve or deny these requests, they must provide valid reasons if they refuse. Supporting flexible working options fosters a more inclusive and responsive workplace culture.
Breaks and rest periods
In Poland, employees who work more than six hours a day are entitled to a minimum 30-minute unpaid meal break. This break is generally taken during the workday to allow employees time to rest and recharge.
Additionally, employees are entitled to a minimum rest period of 11 consecutive hours between shifts, promoting overall well-being and recovery. Over a seven-day period, employees must receive at least 35 consecutive hours of rest, typically observed over the weekend.
While these are the minimum legal requirements, employers and employees can negotiate different arrangements as long as they adhere to the labor regulations in place. Encouraging adequate rest and breaks contributes to a healthier and more productive work environment.
Night work and shift work
Night work in Poland is defined as any work performed between 10 PM and 6 AM. Employees working during these hours are generally entitled to additional compensation, typically at least a 20% premium on their regular hourly wage, unless specified differently in their employment contract or collective agreements.
The Labor Code regulates shift work, which may involve rotating schedules or night shifts, to protect workers’ rights and well-being. Employers must ensure that working conditions are safe and that employees receive adequate breaks during their shifts.
Additionally, there are limitations on the length of shifts, particularly for night work, to help mitigate fatigue. Employees engaged in shift work also have the right to receive predictable schedules, allowing them to manage their personal lives effectively.
Part-time and minor employment
In Poland, part-time employees generally work fewer than 40 hours per week, with schedules often being fixed and predictable. The specific conditions for part-time work can differ depending on the industry and any relevant collective agreements.
Poland has established regulations concerning the employment of minors. The minimum age for employment is set at 15 years. Minors aged 15 to 17 may work up to 40 hours per week, but their working hours are limited to ensure their education remains a priority.
Minors are not allowed to work more than 8 hours a day and cannot work during school hours. Employers must also provide a safe working environment and take necessary measures to protect the health and well-being of young workers.
Compliance and penalties
Employers in Poland are required to maintain accurate records of employee working hours, including overtime and breaks. These records must be kept for at least 3 years and should be available for inspection by labor authorities.
Failure to comply with record-keeping and other labor regulations can result in substantial fines. The penalties for non-compliance can vary based on the severity and frequency of the violations, with potential fines reaching up to several thousand zlotys per offense.
Employers must also respect employees’ right to time off, ensuring that they can disconnect from work communications outside of standard working hours without fear of negative consequences. Adhering to these regulations fosters a positive workplace culture and helps avoid legal issues.
Cultural considerations
Employees in Poland value work-life balance highly, typically working up to 40 hours a week. They appreciate flexible work arrangements that support personal and family commitments, reflecting the cultural importance of family in Polish society.
Poland also emphasizes employee well-being through various leave policies, including parental leave and vacation time. The cultural focus on family often leads employees to prioritize personal obligations, making it essential for employers to acknowledge and respect these values.
Additionally, Poland has a diverse workforce, with individuals from various cultural backgrounds contributing unique perspectives on working hours, breaks, and the significance of time off. Understanding and embracing these cultural nuances can enhance employer–employee relationships and foster a more inclusive workplace.
Get started with Multiplier’s Employer of Record (EOR) services
Multiplier simplifies the process of hiring and managing employees in Poland. With our global Employer of Record (EOR) platform, you can hire talent in Poland without needing to establish a local entity. We handle all HR responsibilities, including compliant employment contracts, payroll management, labor law compliance, and benefits administration.
With Multiplier, you can concentrate on expanding your business and building your team in Poland while ensuring full adherence to local labor regulations.
Schedule a demo with Multiplier’s experts today to learn how we can help you grow your team in Poland.
